Get back the money your distributors took by mistake.
When UNFI, KeHE or a retailer pays you less than the invoice, some of those deductions are wrong. We find them, prove them with your paperwork, and file the disputes before the deadline runs out.
What a free review shows you
Illustration only. Your review uses your own payment reports.
Deductions quietly eat into your margin.
Most small brands don't have anyone checking every payment. Every deduction left unchecked past its deadline becomes permanent.
of gross revenue goes to deductions for brands selling $500,000 to $5 million through distributors.
of disputed deductions are recovered, as reported by recovery firms.
is about how long UNFI allows to dispute a deduction. Miss it and the money is gone.
Sources: Opener, Endless Commerce.
Four steps from short payment to money back.
Send your payment reports
Share 3 months of remittance reports from UNFI, KeHE or your retail accounts. It takes about ten minutes.
Get your free review
We sort every deduction, flag the ones that look wrong, and walk you through the dollar amount on a short call.
We file the disputes
We match each wrong charge to your invoices, bills of lading and promo agreements, then file before the deadline.
Money comes back
We follow up until each dispute is paid or closed, and send a monthly report showing what came back and why.
Simple pricing. Paid mostly from what we recover.
Free Deduction Review
- 3 months of payment reports reviewed
- Every deduction sorted by type
- Dollar amount likely disputable
- Short call to walk through it
Lookback Recovery
- Past deductions still inside the deadline
- Proof gathered and disputes filed
- Follow-up until paid or closed
- Nothing owed unless money comes back
Monthly Management
- Every new payment checked
- Every dispute deadline tracked
- Monthly report and call
- Root causes flagged so charges drop
A real person who knows your account.
Software can sort a spreadsheet. It can't decide which charge is worth fighting, call you about a missing bill of lading, or explain to your team why the same fee keeps showing up.
One named contact
You talk to the same person every time, not a support ticket.
Every dispute reviewed by hand
Nothing is filed until a person has checked the charge and the proof.
No missed deadlines
Every open deduction is tracked against its dispute window.
Fewer charges over time
Monthly calls show why deductions happen so you can stop repeat fees.
Recovery and reconciliation for public agencies.
The same work that recovers money for brands helps agencies find and recover payments made in error. We support recovery audits, payment reconciliation and overpayment review as a prime contractor or subcontractor.
- Company
- Client Followup Systems LLC
- Business type
- Woman-owned small business
- Services
- Deduction and overpayment recovery, payment reconciliation, recovery audit support
- NAICS
- 541219 Other Accounting Services
- Location
- Snellville, Georgia · serving clients nationwide
Built by someone who has done this work for years.
Client Followup Systems was founded by a reimbursement and reconciliation professional with more than 20 years of hands-on experience reviewing deductions, matching them to contract terms, and recovering money across every kind of account: multi-billion-dollar enterprise and national accounts, regional and specialty brands, multi-brand restaurant groups, state universities, K-12 schools, and government and public sector accounts.
Before that came healthcare claims examination and policy compliance work, where every decision had to be right and documented. That same care goes into every dispute filed for our clients.
We use modern tools to sort and track the paperwork faster, but a person reviews every charge, approves every dispute and talks to every client. That part will never be automated.
Find out what you're owed.
Tell us a little about your brand. We'll reply within one business day with next steps for your free review.
Email: [email protected]
Phone: (762) 252-6186
Mailing address: 2245 Wisteria Dr SW, Suite 200 #1064, Snellville, GA 30078
Your payment reports and documents are kept confidential and used only to review and dispute your deductions.